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Appendix A: FOI Withheld Information Form

Appendix B: JISC’s Generic Terms and Conditions of Grant

Appendix C: Example Budget

Appendix D: Cover Sheet for Bids

Appendix E: Bid Template

NB: All appendices should be read in conjunction with the main body of JISC Grant Funding Call 03/09.

All appendices and the main body of JISC Grant Funding Call 03/09 can be found at:

http://www.jisc.ac.uk/fundingopportunities.aspx

Direct link to the original publication with appendices [.doc].

112. When submitting your bid, we recommend you check the following points:

i. Have you completed the cover sheet from the relevant appendix?

ii. Have you paragraph- and section-numbered your proposal?

iii. Have you completed the FOI Withheld Information Form (see Appendix A)?

iv. Have you followed the bid format outlined?

v. Are you clear about the evaluation criteria on which your bid will be judged?

vi. Have you looked at the Example Budget and guidance (Appendix C) to help you present your costings?

vii. Have you provided a summary of the qualitative and quantitative benefits the lead institution and any project partners as a whole expect to receive from the project and clarified the nature of the institutional contributions?

viii. Have you read JISC’s Generic Terms and Conditions of Grant (see Appendix B)?

ix. Have you kept within the page limit for the main body of the proposal (do NOT include any appendices to your bid)?

x. Have you included letters of support from the lead site and each project partner?

xi. Is your bid in a single file and PDF format (including letters of support) and in a zipped folder if the size of the file exceeds 10Mb with no additional security settings switched on?

xii. Are you aware of the email address to which you need to submit your bid and the need to include the name of the lead institution in the subject line of the email?

xiii. Are you aware of the deadline for submitting bids? (12 noon, Wednesday 22nd April 2009). Late bids will not be accepted.

95. A guide to bidding for JISC projects can be found at: http://www.jisc.ac.uk/bidguide.

96. The deadline for receipt of submissions is 12 noon on Wednesday 22nd April 2009. Late bids will NOT be accepted. It is the responsibility of the bidder to ensure that the bid has arrived by the deadline stated. The JISC Executive will strictly adhere to this policy. There will be no appeals process for late bids. In light of this, it is recommended that bidders plan to submit bids several days before the deadline in case of any technical difficulties or other extenuating circumstances.

97. Proposals should NOT exceed five single-sides of A4 pages and should be typeset in Arial or a similar font at 10-point size. All key information as outlined in the guidance on structure of proposals MUST be included within the page limit unless otherwise indicated. Any bids exceeding the five-page limit for key information will be rejected by the Executive prior to the evaluation stage.

98. Proposals MUST:
• Include a completed cover sheet (see Appendix D);
• Include a completed FOI Withheld Information Form (see Appendix A);
• Be accompanied by a letter(s) of support from an authorised senior manager at the lead institution and from any partner institutions.

99. An electronic copy of the proposal should be sent in PDF format by this deadline. This is an electronic-only submission process, therefore all documentation (including letters of support) must be submitted in PDF format, as a single file and in a zipped folder if the size of the file exceeds 10Mb (note: any files exceeding 10Mb are likely to be returned by the mail server).

100. Bidders must ensure their proposals have paragraph and section numbers in case of any queries or FOI requests. No additional security settings should be activated for PDFs to allow JISC to redact information if necessary prior to any release under FOI.

101. All proposals must complete the FOI Withheld Information Form (see Appendix A) indicating those sections or paragraphs of your proposal which you believe should be exempt from disclosure under the Freedom of Information Act. It should be noted that whilst JISC will actively consider withholding any of the information indicated within this appendix, it is ultimately JISC’s decision (as the holder of the information) and JISC may not be able to uphold such decisions in all cases. JISC will consult with the lead institution prior to the release of any information listed in the FOI Withheld Information Form.

102. The types of information which may be considered exempt from disclosure include (but may not necessarily be limited to):
• Information, which if disclosed, would materially damage the commercial interests of the institution or its partners;
• Information, which if disclosed, would break the principles of the Data Protection Act 1998.

103. Bidders are encouraged to consult with their institutional FOI officer for further information if required. Failure to fill in or submit this information will be construed as consent for disclosure and/or publication on JISC’s website should your bid be successful.

104. The bid submission email address is outlined below.

Programme: Rapid Innovation Grants 03/09

Bid Submission email Address: IE-bids@jisc.ac.uk

105. All bids should include the name of the lead institution in the subject line of the email. It is the responsibility of the bidder to ensure that the bid is sent to the correct email address. Bidders will receive an automatic confirmation of receipt of any proposal sent to the above email address. The email address should NOT be used for general enquiries. Bidders submitting more than one bid in response to this call must submit these in separate messages to the relevant email address(es).

106. If no automatic confirmation is received, it is the responsibility of the bidder to contact JISC within one day of submitting the bid to confirm whether the proposal has been received. In case of any dispute about the submission of bids, it is the responsibility of the bidder to provide evidence that the bid was emailed to the correct address prior to the deadline.